Record a bill payment

Bills are paid from your bank, so the payment is recorded in Banking: you explain the money-out line that paid the bill. This keeps the bill, the bank, and your books telling the same story.

Record the payment

1. Bring the payment into Kontala if it is not there already.
2. Go to Banking, open the account, and choose the Unexplained tab.
3. Click the payment line to open the explanation panel.
4. Choose the Type Bill Payment.
5. Pick the Bill - each option shows the bill's reference and the amount still due.
6. Choose Add.

The bill's Outstanding amount drops by the payment, and its status updates on the spot. See Explain a transaction for the explanation panel in general.

Bill statuses

The bills list shows where each bill stands:

• Unpaid - no payment recorded yet.
• Part paid - some money recorded, but not all of it.
• Paid - fully settled.
• Overdue - past its Due on date and not fully paid.
• Zero Value - the bill totals zero.

Part payments, refunds, and corrections

• Paying a bill in instalments? Explain each bank line against the same bill; the outstanding amount falls each time. A single bank line can also be split across several explanations.
• If a supplier refunds a paid bill, explain the money-in line as a Bill Refund and pick the bill.
• A bill with payments recorded against it cannot be edited or deleted. To change it, correct the explanation first, then edit the bill.