Review, approve and file

Approving a year is the point at which its figures become final. Kontala checks the year is ready first, then asks for a signature, then locks the year.

Before you start

• You have the Full Access permission level. A read-only or accountant user can review everything but cannot approve - see User permission levels.
• The year has passed the readiness checks below.

The readiness checks

A banner at the top of the year lists anything standing in the way, each with a link to go and fix it:

• It is too early. A year cannot be approved until after the date shown.
• Unexplained bank transactions. Every transaction dated on or before the year end must be explained, and the banner counts how many are left. See Explain a transaction.
• Unfiled VAT returns. Every VAT return ending on or before the year end must be filed, oldest first. See Submit a VAT return.
• No employee average. Enter it under Manage notes and settings - see Final accounts and notes.
• Payroll not filed up to date. File the payroll months named in the banner. See Send RTI to HMRC.
• The previous year is not approved. Years are approved oldest first.
• Comparative figures missing. Companies House filing needs last year's figures alongside this year's.

When everything passes, the year says so and tells you the date from which you can approve.

Approve and sign

1. Choose Approve and sign.
2. Enter the Signatory name - the name that will appear on the accounts submitted to Companies House. Kontala pre-fills your own name.
3. Tick both declarations. They confirm that the directors accept responsibility for accounts giving a true and fair view, and that the accounts are prepared under the micro-entity provisions (FRS 105) with the board's approval.
4. Choose Add your signature.

The year's status becomes Approved, the DRAFT watermark comes off the reports, and the year locks: nothing can be dated into it while the signature stands.

If you need to change something after approving

Choose Remove signature. That unlocks the year and returns it to Open so you can post the correction, then approve again.

Later years are approved oldest first, so unapproving a year you have already built on may mean re-approving the years after it.

Record your filings

Kontala prepares your year end documents but does not submit them. Unlike VAT under Making Tax Digital and payroll RTI, there is no year end filing connection to Companies House or HMRC - you file the accounts and the CT600 through their own services or your accountant, then record it here.

Once the year is approved, the End of year process tracker gains a mark as filed link on each filing stage:

1. File the accounts at Companies House, then choose mark as filed beside Companies House Final Accounts.
2. File each CT600 with HMRC, then choose mark as filed beside that period's line under Filing with HMRC.
3. When every filing is marked, the tracker reaches Filing complete.

Marked something in error? Choose unmark on the same line.

The tracker is your own record of what you have filed. It does not check with Companies House or HMRC, so keep the receipts they give you.

Related

• The end of year process
• Corporation Tax and the CT600
• Explain a transaction